Day to Day Accounting & Payroll

Spend your quality time to look after your clients, to build the business, to do what you love & have passion for.

We all have 8 hours a day, 5 days a week and the clock is ticking

Do you really want to spend that time doing:
  • Reconciling Accounts
  • Attaching Receipts with transactions
  • Chasing money
  • Preparing Wages
  • Entering Supplier information
By hiring nexZen to be your accounts department:
  • You spend that quality time to look after your clients, to build the business, to do what you love & have passion for
  • You save your weekend to spend your quality time with your family, to maintain the healthy relationship with your spouse and kids.
  • Have someone with expertise keeping our accounts up to date
  • Have the financial information readily available for decision making
100% Client
Satisfaction
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One of the most important thing to remember is that invoicing is the lifeblood of any business. Clients will only pay when they receive an invoice. Invoices are not just payment prompts, they are also an accurate record of the work performed by your business. They are important records of your transactions and as such should always be accurate.

A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers

Account reconciliation is the process of comparing internal financial records against monthly statements from external sources—such as a bank, credit card company, or other financial institution—to make sure they match up.1 Knowing how to reconcile your accounts accurately is essential for the financial health of your business, as it helps to detect any errors, discrepancies, or fraud.

Payroll taxes are taxes imposed on employers or employees, and are usually calculated as a percentage of the salaries that employers pay their staff.[1] Payroll taxes generally fall into two categories: deductions from an employee’s wages, and taxes paid by the employer based on the employee’s wages. The first kind are taxes that employers are required to withhold from employees’ wages, also known as withholding tax, pay-as-you-earn tax (PAYE), or pay-as-you-go tax (PAYG) and often covering advance payment of income tax, social security contributions, and various insurances.

Accounts receivable is the money you’re owed by customers. Once you send an invoice (or bill), it becomes part of your accounts receivable – until it’s paid. Accounts receivable is the name given to both the money that’s owed, and the process of collecting it. So the accounts receivable process includes things like sending invoices, watching to see if they’ve been paid, taking steps to chase payment, and matching payments to invoices (also known as invoice reconciliation)

When a company purchases goods and services from a supplier or creditor on credit that needs to be paid back in a short period of time, the accounting entry is known as Accounts Payable (AP). On a balance sheet, it appears under current liabilities. In a company, an AP department is responsible for making payments owed by the company to suppliers and other creditors.

Project management is the process of leading the work of a team to achieve goals and meet success criteria at a specified time. The primary challenge of project management is to achieve all of the project goals within the given constraints

A database management system (DBMS) is a software package designed to define, manipulate, retrieve and manage data in a database. A DBMS generally manipulates the data itself, the data format, field names, record structure and file structure. It also defines rules to validate and manipulate this data.

Need Gap Analysis

Motivational Question
- Move Towards Gain

What do you gain when your day to day accounts are in order, always?
  • Your invoicing is fast & highly automated.
  • The direct debits are set up.
  • Your debtors are followed up and you get your money in your bank Fast.
  • Your bills are paid on time and your suppliers will keep you happy.
  • You see clearly what is left & what’s yours to keep.
  • Your employees get paid on time every time and ATO gets the report.
  • Your receipts are saved in the system to save you the ATO Audit Stress.
  • & more…

Motivational Question
- Move Away From Pain

What pains do you feel when your day to day accounts are not in order?
  • You may not know your cash situation
  • You will miss Payment deadlines
  • Debtors build up and bad debts go high
  • Your Weekend and family time is spent doing books
  • Not enough money to pay suppliers and employees
  • Lack of consistency how the transactions are recorded
  • Risk of Fairwork & ATO Audits
  • High Cost compared to the value received
  • & more…

Measurement Question
- A few KPIs

How do you know that your day to day accounts are prepared timely, efficiently & accurately?
  • No Overdue invoices & bills
  • Cashflow is in control
  • Employee or Suppliers are not chasing for the payments
  • Fairwork & ATO Requirements are met
  • Business records are maintained in a consistent manner
  • Transparency in the system
  • & more…

Value Question
- Emotional Value

How does having your D2D Accounts sorted impacts on your lifestyle, freedom and sustainable profit?
  • Clear Accountability
  • Improved decision making ability
  • Efficient Supply Chain
  • High Customer Satisfaction
  • High Employee Retention
  • Peace of Mind
  • & more…

Value Question
- Monetary Value

How does having your D2D Accounts sorted impacts on your lifestyle, freedom and sustainable profit?
  • Increase in free cash
  • Best interest rates
  • Timely payment from customers
  • Able to get finance from Banks when needed
  • $ Saving in fines & penalties
  • Increased value of business
  • & more…

Consequence Question - If Kpi Or Objectives Not Achieved

What are the consequences if your day to day accounts are not proactively created?
  • Missed or late debt payment can take a toll on business credit report
  • Pay high interest rates and unfavorable payment terms.
  • Incorrect reporting to ATO
  • Heavy tax penalties due to late payment
  • Losing suppliers, which will affect your production, output and sales
  • Serious Cash flow issues
  • Not able to buy stock or hire people
  • Fairwork & ATO Audit
  • & more…

Motivational Question - Move Towards Gain

What do you gain when your day to day accounts are in order, always?
  • Your invoicing is fast & highly automated.
  • The direct debits are set up.
  • Your debtors are followed up and you get your money in your bank Fast.
  • Your bills are paid on time and your suppliers will keep you happy.
  • You see clearly what is left & what’s yours to keep.
  • Your employees get paid on time every time and ATO gets the report.
  • Your receipts are saved in the system to save you the ATO Audit Stress.
  • & more...

Motivational Question - Move Away From Pain

What pains do you feel when your day to day accounts are not in order?
  • You may not know your cash situation
  • You will miss Payment deadlines
  • Debtors build up and bad debts go high
  • Your Weekend and family time is spent doing books
  • Not enough money to pay suppliers and employees
  • Lack of consistency how the transactions are recorded
  • Risk of Fairwork & ATO Audits
  • High Cost compared to the value received
  • & more...

Measurement Question - A few KPIs

How do you know that your day to day accounts are prepared timely, efficiently & accurately?
  • No Overdue invoices & bills
  • Cashflow is in control
  • Employee or Suppliers are not chasing for the payments
  • Fairwork & ATO Requirements are met
  • Business records are maintained in a consistent manner
  • Transparency in the system
  • & more...

Value Question - Emotional Value

How does having your D2D Accounts sorted impacts on your lifestyle, freedom and sustainable profit?
  • Clear Accountability
  • Improved decision making ability
  • Efficient Supply Chain
  • High Customer Satisfaction
  • High Employee Retention
  • Peace of Mind
  • & more...

Value Question - Monetary Value

How does having your D2D Accounts sorted impacts on your lifestyle, freedom and sustainable profit?
  • Increase in free cash
  • Best interest rates
  • Timely payment from customers
  • Able to get finance from Banks when needed
  • $ Saving in fines & penalties
  • Increased value of business
  • & more...

Consequence Question - If Kpi Or Objectives Not Achieved

What are the consequences if your day to day accounts are not proactively created?
  • Missed or late debt payment can take a toll on business credit report
  • Pay high interest rates and unfavorable payment terms.
  • Incorrect reporting to ATO
  • Heavy tax penalties due to late payment
  • Losing suppliers, which will affect your production, output and sales
  • Serious Cash flow issues
  • Not able to buy stock or hire people
  • Fairwork & ATO Audit
  • & more...

COVID 19 -Business Health Check

Is your business ready to run without Job-Keeper & Cashflow
Boost from the Government

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See why people love us

Glen Coventon
- Pertrain Pty Ltd -

“Mukesh and his team take the time to understand your business and are willing to do what it takes to provide a quality service at fair price”.

Annette Holdaway
—Aussie Bargain—

“We have been with Nexzen Accounting for a number of years and recommend them highly for their personal service, professional knowledge and just how they make it so easy to cover all our accounting needs”

Ross Broadfoot
—HRB Consulting—

“I have always found the team led by Mukesh at Nexzen Accounting to be very helpful. As a Sole Operator, moving to Xero has been a great move! Mukesh also set up a Drop-Box for us to share documents to each other”.

Stevhan Pereira
—Bombaywala Pty Ltd—

“I like Nexzen’s idea of providing us a quarterly analysis of our financials along our BAS lodgement. It helps us to keep on track”.

Bryce Coventon
—Performance Training—

“I would like to recommend Mukesh to anyone seeking a competent accountant who offers a service that is tailored to meet their exact need. It is refreshing to meet a professional who I can trust with our finances“.

Steve & Sancha
—Suncoast Sign—

“Mukesh and the team at NexZen Accounting have been so proactive with regard to responding to the Covid-19 situation. I called first up Monday morning and from the outset they explained that they were working on customised responses to suit all their individual clients needs and particular circumstances. At times like this you need strong professional action like this! many thanks”.

Soraya Saraswati
— Global Records Essential oils—

“Mukesh from NexZen Accounting has been very helpful and we are so impressed they are now our new accountants. We are very happy with the service. Thank you.”

Simon Murray
—CEO Sunshine Coast Disability Services—

“Consider this. With all my years in business I have never come across a more professional company then NexZen Accounting. Their transferable knowledge is beyond reproach.

Neil Steffensen
—SQ Homes—

“Setting up accounting software for business is not an easy task anytime. But Mukesh and his team has been extremely helpful and well informed which is why I would not hesitate to recommend their services to any business.”

Anton Oud
—PSS Group Pty Ltd—

“nexZen are next level accountants and bookkeepers. If you’re looking for a proactive, high value, low cost, one stop solution at a fixed cost and is never on holidays, then I highly recommend nexZen accounting”

Vivek Nayyar
—VKN Pty Ltd—

“The support and help we receive from nexZen is just excellent. Their expertise in accounting and taxation assures us the best possible decision for our business.

nexZen 5 Star Performance Guarantee

No-Cost, No-Obligation, No-Selling One-on-One Session

Partners and certifications

Accredited Practice

nexZen Accounting is a CPA Practice. We are fully accredited Tax Agents, Public Practice Tax Accountants, Cloud Bookkeepers and Business Advisors.

We have a dedicated Quality Control Department to lodge your documents on time and meet Quality Standards

SYSTEMS REDEFINED

The member presented as a confident and capable professional and impressed me with his commitment to maintaining a very high level of professionalism.

His system displayed a real focus on assessing his clients behaviour and his philosophy was on building a relationship with his clients that would be long term. As you would expect with a practice using this model the Quality Control Manual and Risk Management statement showed evidence of being continually updated and adjusted as needed.

I really felt that the investment the member has made in building his systems will pay off as his client numbers grow.
Reviewer - RHETT Robinson CPA
Review Date - 11 May 2016

This is a loser that most people are probably pretty happy about — the government is extending a task force that targets tax avoidance by multinationals, large public and private groups, trusts and wealthy individuals.

It is giving the Australian Tax Office (ATO) more than $600 million over the next three years to keep the scrutiny on those groups.

The budget forecasts the extension of the task force will make the government $2.1 billion in revenue from tax over the next four years.

From

2022-23 income year

Normally, GST and PAYG instalment amounts are adjusted using a GDP adjustment or uplift. For the 2022-23 income year, the Government is setting this uplift factor at 2% instead of the 10% that would have applied. 

The 2% uplift rate will apply to small to medium enterprises eligible to use the relevant instalment methods for instalments for the 2022-23 income year and are due after the amending legislation comes into effect:

  • Up to $10 million annual aggregated turnover for GST instalments and 
  • $50 million annual aggregated turnover for PAYG instalments 

Get an offer now..!!

From12.01am 30 March 2022

There are a few jokes going around social media about the price of fuel.

As widely predicted, the Government will temporarily reduce the excise and excise-equivalent customs duty rate that applies to petrol and diesel by 50% for 6 months from Budget night. That is, the current 44.2 cents per litre excise rate will reduce to 22.1 cents per litre from Budget night. However, the measure is subject to the passage of the enabling legislation so don’t expect to see a change right away. 

 The reduction extends to all other fuel and petroleum based products except aviation fuels.

At the conclusion of the 6 months on 28 September 2022, the excise and excise-equivalent customs duty rates revert to previous rates including any indexation that would have applied during the 6 month period. 

The Australian Competition and Consumer Commission (ACCC) will monitor the price behaviour of retailers to ensure that the lower excise rate is passed on to consumers.

The measure comes at a cost of $5.6bn.

From

1 July 2021 to 30 June 2022

The low and middle income tax offset (LMITO) currently provides a reduction in tax of up to $1,080 for individuals with a taxable income of up to $126,000.

The tax offset is triggered when a taxpayer lodges their 2021-22 tax return.

For the 2021-22, the LMITO will be increased by $420 which means that the proposed new rates for individuals are as follows:

 

Taxable income 

Offset 

$37,000 or less 

$675

Between $37,001 and $48,000 

$675 plus 7.5 cents for every dollar above $37,000, up to a maximum of $1,500

Between $48,001 and $90,000 

$1,500

Between $90,001 and $126,000 

$1,500 minus 3 cents for every dollar of the amount above $90,000 

From

April 2022

A one-off $250 ‘cost of living payment’ will be provided to Australian resident recipients of the following payments and concession card holders:

  • Age Pension 
  • Disability Support Pension 
  • Parenting Payment 
  • Carer Payment 
  • Carer Allowance (if not in receipt of a primary income support payment) 
  • Jobseeker Payment 
  • Youth Allowance 
  • Austudy and Abstudy Living Allowance 
  • Double Orphan Pension 
  • Special Benefit 
  • Farm Household Allowance 
  • Pensioner Concession Card (PCC) holders 
  • Commonwealth Seniors Health Card holders 
  • Eligible Veterans’ Affairs payment recipients and Veteran Gold card holders.

    The payments are exempt from taxation and will not count as income support for the purposes of any income support payment. An individual can only receive one payment.

The Home Guarantee Scheme guarantees part of an eligible buyer’s home loan, enabling people to buy a home with a smaller deposit and without the need for lenders mortgage insurance. The Government has extended two existing guarantees and introduced a new regional scheme.

Just prior to the Budget, the Government announced:

  • First Home Guarantee – from 1 July 2022, an increase from 10,000 to 35,000 guarantees to support eligible first homebuyers to purchase a new or existing home. 
  • Single parent Family Home Guarantee – 5,000 guarantees each year from 1 July 2022 to 30 June 2025. The family home guarantee supports eligible single parents with children to buy their first home or to re-enter the housing market with a deposit of as little as 2%.
  • Introduction of a Regional Home Guarantee. This guarantee will support eligible citizens and permanent residents who have not owed a home for 5 years (including non-first home buyers) to purchase or construct a new home in regional areas with a minimum 5% deposit areas (subject to the passage of enabling legislation).

From

1 July 2021

The Medicare levy low income thresholds for seniors and pensioners, families and singles will increase from 1 July 2021.

 

2020-21 

2021-22 

Singles 

$23,226 

$23,365

Family threshold 

$39,167 

$39,402

Single seniors and pensioners 

$36,705 

$36,925

Family threshold for seniors and pensioners 

$51,094 

$51,401

 
For each dependent child or student, the family income thresholds increase by a further $3,619 instead of the previous amount of $3,597. 

From

1 July 2024


Trust and beneficiary income reporting and processing will be digitalised with all trusts being provided with the option of lodging income tax returns electronically.

While this measure will reduce compliance costs, it will also increase transparency and provide the ATO with a greater insight into where anomalies are occurring.

The temporary 50% reduction in superannuation minimum drawdown requirements for account-based pensions and similar products has been extended to 30 June 2023. 


Minimum superannuation drawdown rates 2019-2023

Age 

Default minimum drawdown rates (%) 

Reduced rates by 50% for the 2019-20 to 2022-23 income years (%) 

Under 65 

65-74 

2.5 

75-79 

80-84 

3.5 

85-89 

4.5 

90-94 

11 

5.5 

95 or more 

14 

 

From 7:30pm AEDT, 29 March 2022 until 30 June 2023
The Government intends to provide a 120% tax deduction for expenditure incurred by small businesses on business expenses and depreciating assets that support their digital adoption, such as portable payment devices, cyber security systems or subscriptions to cloud based services. The technology boost will be available to small business with an aggregated annual turnover of less than $50 million.An annual expenditure cap of $100,000 will apply to the boost. The boost for eligible expenditure incurred by 30 June 2022 will be claimed in tax returns for the following income year. The boost for eligible expenditure incurred between 1 July 2022 and 30 June 2023 will be included in the income year in which the expenditure is incurred. That is, the additional deduction available under this measure is expected to be claimed in the 2023 tax return.  

From

1 January 2024

As announced prior to the Budget, companies will be able to choose to have their pay as you go (PAYG) instalments calculated using current financial performance, extracted from business accounting software, with some tax adjustments. 
The move is intended to ensure that instalment liabilities are aligned to the businesses cashflow. In addition, the digitisation of PAYG instalments will improve transparency and provide more accurate data on performance. 

In bad news for people’s pay packets, real wages are not forecast to grow until later this year at the earliest thanks to higher-than-expected inflation.

At the end of last year, Treasury predicted the inflation rate would be 2.75 per cent. The reality has ended up being around 4.25 per cent.

The budget is predicting wages will only be just higher than inflation in the next couple of years, meaning cost of living pressures are unlikely to ease any time soon.

Despite current price hikes, the budget is forecasting inflation will taper off and wages will grow faster by the middle of the decade.

From

1 January 2024

As announced prior to the Budget, businesses will be able to report Taxable Payments Reporting System data via their accounting software on the same lodgment cycle as their activity statements.
The measure is expected to reduce the costs of complying with the system and increase transparency.

The measure that enables payments from certain state and territory COVID-19 business support programs to be treated as non-assessable non-exempt (NANE) income has already been extended until 30 June 2022. 
The Government has announced that the following state and territory grant programs have been made eligible for this treatment since the 2021-22 MYEFO, although it is not clear whether the relevant legislative instruments have been issued as yet:

  • New South Wales Accommodation Support Grant 
  • New South Wales Commercial Landlord Hardship Grant 
  • New South Wales Performing Arts Relaunch Package 
  • New South Wales Festival Relaunch Package 
  • New South Wales 2022 Small Business Support Program 
  • Queensland 2021 COVID 19 Business Support Grant 
  • South Australia COVID 19 Tourism and Hospitality Support Grant 
  • South Australia COVID 19 Business Hardship Grant.

    This builds on the list of existing grants paid by New South Wales and Victoria that can already qualify for NANE income treatment. 

As announced prior to the Budget, the Government will commit $6.6 million for the development of IT infrastructure that will enable the ATO to share Single Touch Payroll (STP) data with State and Territory Revenue Offices on an ongoing basis. 

The funding will be deployed following further consideration of which states and territories are able and willing to make investments in their own systems and administrative processes to pre-fill payroll tax returns with STP data in order to reduce compliance costs for businesses.

From

1 July 2022

Back in the 2019-20 Budget, the Government announced that Australian Business Number (ABN) holders would be stripped of their ABNs if they failed to lodge their income tax return. In addition, ABN holders would be required to annually confirm the accuracy of their details on the Australian Business Register.


This measure has been deferred for 12 months, which means that the tax return lodgement obligation is due to commence from 1 July 2022 with the annual confirmation of ABN details to commence from 1 July 2023.

From

1 July 2021

As previously announced, workrelated COVID19 test expenses incurred by individuals will be made tax deductible. 
Changes will also be made to ensure that FBT will not be payable by employers if they provide fringe benefits relating to COVID19 testing to their employees for workrelated purposes.
The changes for deductions will be effective from 1 July 2021, with the FBT changes to apply from 1 April 2021.
At this stage it is not entirely clear whether the deduction rules will cover expenses incurred where the employee is able to work from home. The initial media release indicates that the measure will cover situations where the individual has the option of working remotely, while the Budget only refers to costs of taking a COVID-19 test to attend a place of work but doesn’t specifically refer to employees who can work from home.

From

7:30pm AEDT, 29 March 2022 until 30 June 2024

The Government intends to provide a 120% tax deduction for expenditure incurred by small businesses on external training courses provided to employees. The deduction will be available to small business with an aggregated annual turnover of less than $50 million. External training courses will need to be provided to employees in Australia or online, and delivered by entities registered in Australia.
Some exclusions will apply, such as for in-house or on-the-job training and expenditure on external training courses for persons other than employees.
We assume there will need to be a nexus between the employee’s employment and the training program undertaken for the boost, although we are waiting on further details of this initiative to be released. 
The boost for eligible expenditure incurred by 30 June 2022 will be claimed in the tax return for the following income year (that is, the 2023 tax return). The boost for eligible expenditure incurred between 1 July 2022 and 30 June 2024, will be included in the income year in which the expenditure is incurred.

Just prior to the Federal Budget, the Government announced the extension of the:

  • Boosting Apprenticeship Commencements wage subsidy, and
  • Completing Apprenticeship Commencement wage subsidy.

    Any employer (or Group Training Organisation) who takes on an apprentice or trainee up until 30 June 2022 can gain access to:
  • 50% of the eligible Australian Apprentice’s wages in the first year, capped at a maximum payment value of $7,000 per quarter per Australian Apprentice,
  • 10% of the eligible Australian Apprentice’s wages in the second year, capped at a maximum payment value of $1,500 per quarter per Australian Apprentice, and
  • 5% of the eligible Australian Apprentice’s wages in the third year, capped at a maximum payment value of $750 per quarter per Australian Apprentice.

An additional $652.6m has been set aside to extend the ATO’s Tax Avoidance Taskforce by 2 years to 30 June 2025.
In that time, the taskforce is expected to increase receipts by $2.1bn and increase payments by $652.6m.

Buried under the wildly exciting headline of Commonwealth’s Deregulation Agenda, is the $19.9 million spend by the Australian Bureau of Statistics to develop a new reporting application to enable businesses to submit surveys on business indicators directly through their accounting software. Excellent. Real time reporting utilising verified data on the state of Australian business. Guarantee of Origin scheme, and the development of a Biodiversity Stewardship Trading Platform to support farmers to undertake biodiversity activities ahead of the introduction of a voluntary biodiversity stewardship market.

Another $148.6m is for the development of community microgrids and just over $50m to develop gas infrastructure projects.

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